ClearSteps Launches Free App to Enhance Business Performance

Software solution offers less ‘chit-chat’ and more ‘did that’

ClearSteps, Inc. is excited to announce the launch of a free version of the ClearSteps Team Performance Management System. Businesses can now implement the new service level for up to 15 users at no charge. The program, built on the ClearSteps cloud platform, focuses on rapid and effective execution of business priorities. The program offers help to any small business looking to enhance performance and scale for growth.

Free 15 User Offering

The new ClearSteps Cloud service level provides a simple, mobile interface to assign, remind and review activities that support business goals. With the powerful mobile app, opportunities for growth are turned into action faster.

Get More Done with ‘Closed Loop’ Tasks

Business owners identify multiple opportunities to improve their business each day. Oftentimes, these opportunities are often not acted upon is because there is no uniform solution to reliably assign these tasks to the right person in the organization. Additionally, when these tasks do get assigned, they are often communicated informally (verbal/text/ email). These type of assignments offer no formal follow up and create an ‘open loop’. “Open loop” assignments are frequently lost or abandoned.

ClearSteps solves this problem by effectively assigning, reminding and monitoring the status of every task – thus, making it easy to “close the loop”. Close looped systems are more effective in getting tasks done. In today’s hyper competitive business environment, great execution separates leading organizations from the pack. ClearSteps provides the execution edge.

According to Co-Founder and SaaS industry veteran Matthew Smith, “There are many business solutions in the marketplace for teams today, but ClearSteps is unique in its focus on simply getting work done. We like to say that ClearSteps is less ’chit-chat’ and more ‘did that.’“

More Valuable Benefits of ClearSteps

In addition to the core focus on strategic execution, the new service level offers more ways to help owners grow their businesses’. These benefits include:

  • At-a-glance status updates
  • Group Assignments
  • Unlimited How To Guides

More information about the program and the ability to sign up for free today is located here:

The Simple Idea Behind ClearSteps

high achieversHigh achievers dedicate significant time and energy optimizing their daily activities. They use time management strategies, create daily routines, keep personal checklists and more. Top achievers are constantly on the look out for ways to improve their lives. In the US, over $549 million worth of self help books are sold each year. However, these performance hacks have historically been reserved only for those that seek them out.

“Wouldn’t it be great if your entire team developed the habits of high achievers?”

This is the idea behind ClearSteps.

The ClearSteps app offers an exciting new way for each employee to maximize their effectiveness at work.

You may wonder – will focusing on my employee’s habits make a difference to my bottom line? The research says yes, but for a more personal insight, answer this question: If every employee executed their role perfectly every day, how much would your business improve? 10%, 20%, 50%, 100%? At every one of these levels your business grows substantially.

ClearSteps ensures your employees are always focused and prepared to get the job done right. The end result is perfect execution across your team.

“The ‘time tested’ checklist is, quite simply, best way to get things done.”

The Simple IdeaChecklists

The ClearSteps system is centered around the checklist. The ‘time tested’ checklist is, quite simply, the best way to get things done.

With ClearSteps, each employee is presented with personalized to do lists customized to their role.   These checklists become the foundation upon which success habits are defined, executed and improved.

Most businesses already use checklists in a variety of forms – some are on paper, some on computers, some only in people’s heads. However, there is very little structure to these lists across a company and rarely a documented performance history.

The aim of ClearSteps is to revolutionize the way teams interact with these lists. The ClearSteps platform provides a central location for all of your company’s checklists to be managed and their results reviewed.

[If you want an excellent, in depth review of the value of the checklist, check out The Checklist Manifesto by Atul Gawande.]

“The sky’s the limit for innovation and growth once the foundation of perfect execution is set.”

Slow DownSlow Down

No too long ago “multi-tasking”, “collaboration” and “all nighters” were badges of honor for high performing companies. However, this no longer the case.

When the accelerator was pushed to the floor, teams often become stretched beyond capacity. Then, as  ‘Collaboration overload’ takes hold, thoughtful leaders begin to see how little productivity actually increased. It is now clearly understood that the concept of “multi-tasking” is a myth. “Excessive collaboration” with increased meetings and communications has proved inefficient at best. And lastly, the adverse physical and mental impact of sleep deprivation is now painfully understood.

Businesses, much like individual high achievers, are searching for better ways to perform.  One way to increase productivity is to actually slow down. Slowing down is truly the best way to speed up. Businesses that “slowed down to speed up” improve their top and bottom line, averaging 40% higher sales and 52% higher operating profits over a three-year period.

ClearSteps enables teams slow down to “absolutely, positively” get things right.  Furthermore,  ClearSteps helps teams slow down without sacrificing productivity. The sky’s the limit for innovation and growth once the foundation of perfect execution is set.

“Being present calls on everyone to get a little better every day.”

Be PresentBe present

Distractions have never been a greater problem in the work place. As a result, the internal and external demands on people’s attention increases the probability of sloppy work.

The flow of information never stops. There is a never ending stream of emails, instant messages, social media alerts all competing for your employee’s attention.

From this chaotic environment a new movement has sprung to life in the personal growth industry. The call has gone out to ‘be present’.  ClearSteps helps leaders incorporate this personal growth strategy across their organization.

In the business world, being present means executing individual roles in a thoughtful way. Employees should never do things “because that’s the way we always did it”.  Instead, everyone should think about innovation. In top performing businesses, leaders encourage everyone on their team to ask “how can this job or task be done better?”  Consequently, innovation is no longer management’s sole responsibility. Being present calls on everyone to get a little better every day.

ClearSteps appThe ClearSteps Solution

ClearSteps is a robust system to drive employee engagement. Furthermore, ClearSteps allows your organization to slow down, be present and get the job done right by combining proven strategies and social media skills.

In addition, ClearSteps grows the success habits of every team member. As a result, organizations save money by reducing mistakes & double work, grow their business through increased quality of work, and most importantly bring enjoyment to the workplace.

We invite you to find out how far perfect execution will take you.

Click here to start your free, no risk trial of ClearSteps.


Setting Up ClearSteps

Ready to run a world class team with ClearSteps?

Here are three ways to get started:

Get ClearSteps now for 15 users for free.Do it yourself set up

To start assigning “closed loop” tasks right now? Follow these DIY steps.

  1. Download the ClearSteps App from the Apple App Store or the Google Play Store.
  2. Follow the instructions for Creating an Organization to start your free trial.
  3. Starting assigning tasks!


Want to see how it works but have limited time? This is the option for you.

  1. Work with a ClearSteps Specialist to set up your organization at no charge, including account setup with all employees.
  2. Your company staff will receive 3 customized training sessions.
  3. Full access to general training sessions.


Need ClearSteps right away? We’re here to help!

  1. Sign up for ClearSteps.
  2. A ClearSteps Specialist will schedule a 15 minute call to customize your implementation plan.
  3. Your ClearSteps Specialist will do all the work included in the Guided Trial.
  4. Your ClearSteps Specialist will set up 25 business processes for your organization. (Be sure to ask about special pricing to add all of your processes for you.)

If you want to speak to us directly, call 888-706-0645 for a ClearSteps Specialists.

The History of ClearSteps

icon for ClearSteps

The ClearSteps App Logo

My name is Matthew Smith, co-founder of ClearSteps, and on behalf of our entire team I welcome you.

We are motivated to make a difference in the world.  Our world is facing many challenges both small and large. We believe software is a powerful way to solution to many of these challenges.

The problem we chose to tackle is leadership.

Running an organization is hard. It’s stressful, frustrating, exhausting and most of all risky. We are here to help with all of those problems.

So much of our world can be improved by better leadership.

The result is ClearSteps.

There is a saying that the first version of any software program doesn’t want to exist. It is an agonizing process. We can confirm this to be true. Software is fluid and ever changing. Great software companies don’t sell a product, they sell a vision. Then, they work hard everyday to build their customer’s trust to join their journey.

We want ClearSteps to be great.

Our vision to help leaders is clear.

The ClearSteps Team’s mission is now to continually earn the trust of our customers.

We welcome you to join us on our journey!


The Not So Hidden Costs of Mistakes

Eliminate mistakes

Eliminate the cost of double work.

There is very little more frustrating than spending time correcting mistakes. Re-dos basically doubles the amount of time it takes to complete a task. But more importantly, double work brings your organization’s ability to move forward to a stand still.

But, are mistakes really that big a problem?

Probably bigger than you think. According to experts who study this sort of thing, human error rates are typically around 20-30 mistakes per 100 opportunites. When quality assurance systems are put into place, really good performers get to under 10 errors per 100. Simple math tells us this adds up to lots of mistakes over weeks and months.

Sure mistakes happen but is it that big a deal? The short answer is yes. it is a huge deal. Some estimates put the cost of mistakes in the US alone at 37 billion dollars per year. Of those $17 billion are in the healthcare sector alone. Obviously, mistakes have a major effect on performance.

So, what can be done to reduce or even eliminate mistakes.

simple checklist for ensuring best practices are followed

Checklist View in ClearSteps

The answer is so simple that it belies its real power of the solution – the checklist.

Checklists have been widely used for over 70 years in the airline industry and the results are so astounding they are taken for granted.

There is a 1 in 1.43 million chance of a crash of any flight and this rate continues to decline. Obviously, there are number of factors that contribute to this safety record, but the bottom line is that if you want something done right, use a checklist.

If are looking for an efficient way to incorporate checklists throughout your organization, ClearSteps offers a great solution.

So, how does ClearSteps help teams execute?

At the most basic level ClearSteps helps with Must Do lists.

At ClearSteps we believe it essential to identify key tasks that must always be done correctly.

An example would be reviewing schedule changes or cancellations at the very beginning of the day. By ensuring all changes are accounted for as soon as possible, schedules can be modified so no time is wasted.

Preventing upstream mistakes is one of the best ways to enhance team performance.

If you are a leader who aspires to greatness, we enourage you to learn more about how ClearSteps makes big things happen.

If you have not done so already, click here to start your free trial today.

How Top Performers Stay on Top

Becoming a top performer is never easy, but just as difficult, if not more so, is staying on top. The path to getting there and staying there share one common discipline.

But first, what makes a top performer in the first place?

One of my favorite sayings about performance is that good players practice until they get it right, while great players practice until they never get it wrong.

The bottom line is that top performers are always improving. They embrace the journey. It’s good to celebrate accomplishments, but the best never stop the process of getting better and better.

So, how do top performers maintain consistent performance?

Top Performer Preparation

Next Day Prep in ClearSteps

The best do so by investing time and energy into preparation. A simple example of preparation is reviewing and confirming your calendar nightly to plan your day. Every member of your team can improve performance through better preparation.

The very best performers make preparedness a habit. They take time to invest in preparation as a part of their regular daily activities.  Budgeting the time and maintaining the focus on being prepared separates the good from the great.

If you want to guarantee your team is prepared and also build the habit of regular preparation, implementing ClearSteps is a great option.

So how does ClearSteps support prepared teams?

ClearSteps helps with the concept of Prep Lists

At ClearSteps we believe in “10 minutes of prep”. This idea calls on leaders to budget a minimum of 10 minutes a day for each team member to work on preparation. Each team member creates their own Prep List to be sure they start the next day ready to go.

You will be astounded at how much performance improves by dedicating your team to 10 minutes of daily prep.

If you are a leader who aspires to greatness, we enourage you to learn more about how ClearSteps makes big things happen.

If you have not done so already, click here start your free trial today.



The Secret to a Fully Engaged Team

Engaged Team

The Power of a Fully Engaged Team

Before we can learn this secret, we have to understand what a fully Engaged Team actually is.

According to Wikipedia, an “engaged employee” is defined as one who is fully absorbed by and enthusiastic about their work and so takes positive action to further the organization’s reputation and interests.

So, that definition is pretty straightforward but we also need to appreciate why it is worthwhile to invest in creating engaged teams. In other words, do engaged teams really perform better?

Not only do engaged teams perform better than non-engaged teams, but they do so at a dizzying rate. Various estimates put performance levels compared to non-engaged teams at well over 100% – with some estimates over 200%.

So, what’s the secret?

Role ownership with ClearSteps

Supporting Role Ownership with ClearSteps

How do I get my team engaged?

The secret to full engagement is simple – role ownership. Every member of your team should be trusted to own their own role.

Great leaders work to build a culture where team members have the freedom and the authority to accomplish their role.

If you are interested in ways to accomplish this, here is a brief overview of how ClearSteps supports role ownership.

ClearSteps helps with a feature called Work Stories. Within ClearSteps, team members are able to tell their  work story much like how personal stories are told on social media. Through pictures, videos and text, work stories come to life.

Once work stories have been documented, team members have a platform to continually make their story better and better.

If you are a leader who aspires to greatness, we encourage you to learn more about how ClearSteps makes big things happen.

If you have not done so already, click here to start your free, no risk trial of ClearSteps.